2.1.2 Student Organizations and Clubs

Introduction Policy

It is the policy of the college that the existence and structure of all student organizations and special interest clubs must be approved by the Leadership Council of the college. The official assessment of Student Activity Fees through the Business Office and the distribution of these funds will be governed by the Student Senate, requiring approval by the college President. Advisor compensation will be governed by the MSCF contract when appropriate.

Student Organizations at Alexandria Technical & Community College

  1. For the purposes of advisor compensation as defined in the current MSCF contract, Alexandria Technical & Community College recognizes four major student organizations within the college. These four are the only clubs that will be considered qualified for the receipt of the club advisor stipend. These four clubs are Business Professionals of America (BPA), Delta Epsilon Chi (DECA), Phi Theta Kappa (PTK), and SkillsUSA.
  2. The Alexandria Technical & Community College also recognizes that there are numerous other special interest clubs that may choose to exist. The operation of these organizations is encouraged, provided they enhance the existing clubs identified above. These clubs, however, are viewed as being sub organizations and, therefore, for the purposes of the contract compensation will not be considered authorized by the college for the purposes of advisor compensation. Should any program or group of programs wish to create their program specific club, they may do so with this understanding. These clubs would be authorized to use the facilities and resources of the college, again provided that they are within the scope and mission of the college and the sponsoring program or group of programs. Should a club seek to attain major student organization status a formal request, in writing, must be submitted to the President of the college. The request must include a letter of support from the student organization from which the club would be breaking away.

Authorized Structure

Historically, the Alexandria Technical & Community College has had an informal expectation that all faculty, through their role as a professional technical educator, would embrace student organizations and would make them an integral part of their respective program. The MSCF contract has created the expectation that there be clearly identified club advisors, and those club advisors would then be compensated for their work with the student organizations. It is under this constraint that the college narrows the number of authorized clubs to the four identified in paragraph one and establishes the following guidelines for determining the number of compensated advisors for each organization:

  1. Each of the four identified clubs above (para. II. A.) are authorized compensated advisors.
  2. They are authorized additional compensated advisors on an incremental basis of one additional advisor for local membership above a base of 500 student members. The additional advisor shall first be offered to faculty and if none seek the position then will be open to non-instructional staff members. A student can only be counted once for organization affiliation. In case of a dispute between organizations claiming the student as a member, the student will identify which major organization they wish to be affiliated with for official membership rostering.
  3. The advisors shall be selected from the faculty of programs associated with the student organization and, should there not be sufficient volunteers from the faculty, non-instructional staff of the college may be appointed to help fulfill the advising duties. Non-instructional staff would be compensated at the same rate as faculty advisors.

Should, for any reason, there be no faculty or non-instructional staff wishing to assume the role of advisor under these conditions, then that organization shall be put in inactive status until an advisor/advisors is found.

Student Organization and Club Advisors

It is the policy of the college to require Leadership Council-approved advisors for every student organization and club. When appropriate, advisor compensation will be governed by the MSCF contract. Further, the college shall require that the Advisor Responsibilities, found in the procedures of this policy be followed.