3.5.4 Course Drop, Add and Withdrawal

It is the policy of Alexandria Technical and Community College that students must drop, withdraw and/or add courses according to the following procedures.

Definitions

  • Add – register for course(s)
  • Drop – remove course(s) and the associated charge(s)
  • Withdraw – course(s) remains on transcript with a grade of "W"
  • Business Day – refers to days college is in session
  • Calendar Day – refers to all days (including weekends and holidays)

Drop/Add Period

The drop/add period is any time prior to midnight on the fifth (5) business day of each semester for courses that run the entire length of the semester. For courses that meet less than the entire semester, the drop/add period is the first two (2) business days from the beginning date of the course. Schedule changes may be made on the web during these time frames on a space-available basis. When using the web to make these changes, students will be aware immediately if there is space in the class.

If a student adds a course that has already met, it will be the student’s responsibility to meet with the instructor to receive all assigned work. In some courses, it may not be possible for students to make up any assignments that were already due.

Students taking classes from other colleges need to know and follow the timelines and procedures of the college offering the course(s).

Drop or add schedule changes made within the first five (5) business days for courses that span the entire semester or the first two (2) business days for courses that meet less than the entire semester will result in automatic tuition adjustments.

Schedule Changes after Drop/Add Period

Adds: If a course begins after the fifth (5th) business day of the semester, the student may add the course during the first two (2) business days from the beginning date of the course if space is available. There will be no adjustment to financial aid for adds after the fifth (5th) business day of the semester. Students will be responsible for the cost of the added course(s).

Administration-approved courses that are added to the master schedule after the first five (5) business days must be completed within that semester. This would include, but not be limited to, requests for independent study.

Drops: If a course begins after the fifth (5th) business day of the semester, the student must drop the course during the first two (2) business days from the beginning of the course or they will be financially obligated for the costs associated with the course (see Withdrawal from College information below).

Withdrawal from College

After the drop/add periods, students cannot drop a course for a tuition adjustment. Students may still "withdraw" from individual courses and receive a "W". Students process the withdrawal from class online at eServices. Refer to policy 5.12 Refunds, Waivers and Withdrawals or contact the Registrar’s Office for further information.

Approved by: ATCC Leadership Council
Effective Date: 5/15/12
Last Date Revised: 5/08/12