6.4 Facility Use

Usage/Permit Procedure

Prior to using the college facilities, every non-college group/organization and individual must complete a request and permit form.

The request and permit form is available by contacting the Customized Training Center.

The person signing the request and permit form is responsible for all fees assessed for the event.

Facilities/equipment usage should be scheduled at least ten days prior to the activity, but not to exceed one semester in advanced. Facility use is dependent upon room and staff availability.

Cancellations

The permit holder shall notify the college of any cancellations of previously scheduled facilities at least 24 hours prior to the scheduled use. In case of failure to do so, the college may charge for expenses incurred in preparation for use of the facility requested.

Accidents/First Aid Kits

All accidents occurring while using the college facilities must be reported to the building supervisor or custodian on duty.

All gym users are required to have a first aid kit on site at all times. The college does not provide first aid supplies.

Liability

The applicant agrees to protect, indemnify and hold harmless the college and employees from any and all claims, liabilities, damages or rights of action, direct or indirectly, growing out of the use of the premises covered by the permit.

The permit holder will indemnify the college for all damage to the school or property occurring during the scheduled activity by persons participating or in attendance.

Insurance

Any group/organization or individual, which is not considered part of the college that anticipates using school facilities, may have to provide necessary liability insurance to protect participants and spectators involved in the activity.

Inclement Weather

On days when the college is closed due to weather conditions or campus building site illuminated (i.e. water, heat, electrical), the decision on cancellation or postponement of the college’s co-curricular events and all other events scheduled, will be made by the President.

Policies

The group/organizations or individuals using the college facilities agree to abide by the non-discrimination and the sexual harassment and sexual violence policies.

The college is not responsible for lost or stolen items.

Use of tobacco is prohibited on all college property. Alcoholic beverages or liquor will not be permitted on the college property at anytime.

If personal/business computer/equipment is brought to the campus, please contact our technical support for compatibility and usability 48 hours prior to the event.

In event of damage to college’s property, the applicant shall pay all appropriate repair costs. Any loss, breakage, or need of repair of facilities or equipment must be reported to the building maintenance supervisor immediately by the supervisor in charge of the scheduled activity.

Supervision

All groups/organizations and individuals using the college facilities must have authorized supervisory personnel on duty, approved by college. Responsible adults must supervise for the entire duration of their usage time and/or until all participants have vacated the premises.

General Maintenance Workers, technical support, administrators, and/or college employees will supervise the facility but not the facility user or its activities.

Groups/organizations and individuals shall assume the cost of supervision for the use of the college beyond regular employee's duty hours.

A college employee must be on duty whenever building facilities are in use.

Catered Meals/Refreshments

Catered meals and/or refreshments can be provided by contacting the Food Service Director (320) 762-4432. No food or beverages can be brought on the property without prior permission/consent from the Food Service Director.

Billing

A billing statement will be sent at the conclusion of each month. Fees are due within 30 days of the billing. A late charge of $15 will be assessed if a bill is overdue.

Facility Use Categories/Fee Classifications

Category I – No Facilities use fee for Alexandria Technical & Community College functions.

Category II - The Facility use fee applies unless formal agreements have been initiated by Alexandria Technical & Community College. The college President may waive fees at his own discretion.

Personnel Fees

Fees charged per hour:

General Maintenance Worker $30
General Maintenance Worker (overtime rate) $45
Technical Support $30
Technical Support (overtime rate) $45

A service fee may be charged if a supervising employee is not on regular duty or if the intended use does not permit the employee to complete his/her regular assigned duties.

Facility Usage Fees

*Fees charged per event:

Digital Satellite Rooms (each event) $200
ITV (each event) $200

*Fees charged per hour:

Video Conference Room 308 (per hour) $50-$200
Computer Labs $50
Electronic Classroom $25
Auditorium $50
Management Center 1 & 2 (per hr/per room) $12.50
Conference Rooms $25
Classroom $25
Campus Café $25
Café (no charge if catered by ATCC) $25
Kitchen $25
Gym $50

Equipment Usage Fees

We suggest that you provide your own supplies, but it notified in advance the following supplies can be provided for the cost indicated:

Flipchart (each pad) $25
Flipchart pens $5

Use of Alexandria Technical & Community Colleges owned equipment for private purposes, on or off college property, is prohibited unless prior arrangements have been made.