2.1.2 Student Club Advisor Responsibilities

Responsible Position

Vice President of Academic and Student Affairs 

RELATED ITEMS

Minnesota State Board Policy

PROCEDURES

Alexandria Technical and Community College (ATCC) supports meaningful activities for students through clubs.  

Student Club Advisors are responsible for the following:

  1. Submitting an annual plan for their student club to the Student Life Committee no later than October 15. The advisor’s fall stipend payment is processed after the report is submitted and after the conclusion of fall semester. The report should include the following: 
    1. A clearly stated mission statement
    2. Club’s meeting date(s) and time(s)
    3. A list of active club members and officers
    4. Goals and specific performance objectives for the year
      • Goals and objectives could include leadership development activities, vocational awareness activities, civic engagement duties, and student life activities.
    5. Establishing a set of student officers with a minimum of President or Student Contact. Other positions may include, but are not limited to: Vice President, Secretary/Treasurer, and Communications Officer. Responsibilities for each officer position are to be defined in the club’s governing document. 
  2. Coordinating with Student Senate and other primary student organizations for the sharing of resources and activities. 
  3. Ensure full compliance to all college policies and procedures.
  4. Ensuring full compliance with student conduct policies during student club meetings and events. 
  5. Overseeing the club’s budget to ensure proper authorization and documentation as well as not exceeding funds available.  
  6. Submitting an annual budget proposal request for the subsequent fiscal year to the Student Life Committee prior to Spring Break. 
  7. Submitting a written summary report of the goals and activities accomplished by students and advisors due to the Academic & Student Affairs Office by May 31 of each year. Spring stipend payment is processed after report is submitted. 

Related ATCC Documents:

 

Approved by: College President

Effective Date: 10/16/2025

Next Review Date: October 2028

Archive: 2.1.2.1 Advisor Responsibilities