3.11.1 Student Leave for College-Related Activities

Responsible Position

Vice President of Academic and Student Affairs


Students enrolled at Alexandria Technical and Community College and who participate in college-sponsored activities and approved instructor-generated field trips shall be excused from missed classes without prejudice or penalty. This also applies to Post-Secondary Enrollment Options (PSEO) students participating in state tournaments.


The activity advisor, coach, or instructor will submit a list of students to be excused from classes along with the name of the event or activity, dates, and times of absence to the Dean of Educational Services for approval and for notification to the campus faculty at least one week prior to the college-sponsored activity or event date.

Students Responsibility: 

It is the student's responsibility to contact their instructors at least two days prior to the absence to arrange to make-up the work missed. Instructors may require make-up work to be completed prior to the absence. The student is responsible for all work missed during the approved absence period.

Instructors Responsibility: 
Once the student has notified the instructor, the instructor will make arrangements, to the extent possible, to accommodate the absence. It is understood that all missed classroom experiences cannot be replicated exactly. 

Related ATCC Documents:


Approved by: Leadership Council

Effective Date: 2/3/2021

Next Review Date: February 2024