PROCEDURES

Transfer of Credit to Alexandria Technical and Community College

Students who have attended other post-secondary institutions must have official college transcripts sent to Alexandria Technical and Community College (ATCC) directly from all other colleges attended. The ATCC Registrar’s Office will gather official transcripts (if available) from all Minnesota State institutions electronically. Transfer courses will not impact the student’s ATCC cumulative GPA. In some cases, students may be asked to provide additional information on course content, (e.g. course descriptions, course outlines, or faculty credentials) for the course to be reviewed. ATCC will award transfer credit under the following conditions:

1. The previous coursework is from a regionally accredited higher education institution. 
2. The earned grade must be equivalent to the minimum grade requirements for the academic program.
3. The standard for review of transfer courses must be 75% or more similarity in content to be determined as equivalent to a specific ATCC course.
4. Technical courses must have been successfully completed within the time frame set by the department. See 3.36.4 Course Substitutions and Exceptions for additional information on courses that have expired.
5. Individual departments with programs culminating in certification or licensure may specify expirations for specific liberal arts courses. 
6. ATCC will consider courses for transfer from non-regionally accredited educational institutions under the following conditions:
   1. Conditions 2 through 5, listed above, must be met.
   2. The student submits a course outline and a copy of the faculty credentials for each course, or other appropriate documentation as requested by the credit evaluator. 

   
   Note: If a course from a non-regionally accredited institution is accepted to fulfill a degree requirement at ATCC, this does NOT guarantee that another college will also accept the course in transfer.

7. American Council of Education (ACE) credit recommendations for military transcripts will be reviewed based on the conditions listed in items 2 through 5 above.
8. Courses taken outside of the United States must be sent to a third-party evaluator (e.g. ECE or WES) to establish equivalencies to the U.S. educational system (e.g. GPA, semester credits, degree equivalencies, etc.). Once that evaluation is received by ATCC, the ATCC designee will evaluate and make transfer credit determinations.

Transcripts will be evaluated as they are received. Electronic transcripts (e-transcripts) will be available and collected once students apply for admission at ATCC. ATCC transcript evaluator(s) will make effort to update in-progress transfer coursework prior to student Registration & Advising Days. However, it is ultimately the student’s responsibility to ensure their credit transfer is up to date as the ATCC designee may not know about transfer coursework taken after the initial transfer evaluation.  
If a student does not agree with a transfer of credit decision, the Student Appeal Process is in place for them to appeal the decision.

Transfer Student's Appeal Process

Transfer appeal steps:

1. Student fills out an appeal form. Supplemental information, (e.g. a course outline, course description, faculty credentials), can help in this process.
2. The Dean of Educational Services, or their designee, will review the appeal and notify the student of the outcome of the appeal in writing.
3. If the student is not satisfied with the decision of the college, they have the right to appeal to the Vice President of Academic and Student Affairs. (Please contact Academic Affairs for the appropriate paperwork.)
4. If the student is not satisfied with the decision of the Vice President of Academic and Student Affairs, they have the right to appeal to the Senior Vice Chancellor of Academic and Student Affairs at Minnesota State. This decision is final. (Please contact the Registrar’s Office for the appropriate paperwork.)

Minnesota Transfer Curriculum notation

In order for the MnTC Curriculum completed notation to be coded on an ATCC transcript, the student must ensure all credit transfer is up to date by referring to the SMNTC audit available in their e-services account, and have a minimum cumulative MnTC GPA of 2.0. GPA calculations include all transfer courses with a grade of D or higher for the MnTC.

The ATCC Registrar’s office will process the MnTC completion query after the beginning of each semester.

Related ATCC Documents:

• 3.21 Course and Credit Transfer and the Minnesota Transfer Curriculum
• 3.36.4 Course Substitutions and Exceptions
• 3.21.2 Military Courses and Military Occupations
• Transfer Appeal Form

Approved by: Leadership Council

Effective Date: 4/5/2021

Next Review Date: April 2024

Archive:         3.19.1 Total Number of Credits that may be transferred into a Major Program