2.1.1 Recognition of Student Clubs

Responsible Position

Vice President of Academic and Student Affairs

RELATED ITEMS

Minnesota State Board Policy

PROCEDURES

Student clubs are an integral part of the student experience at Alexandria Technical and Community College (ATCC). A student club is considered any group of students that meets regularly to discuss or perform activities of a shared interest. Clubs are student-formed, student-led, and open to all students. The ATCC Leadership Council is responsible for approving college recognition of student clubs. 

All student clubs seeking recognition must:

  • Have a minimum of 6 current ATCC student members.
  • Create a governing document. (template provided by the Student Life Office)
  • Identify an ATCC faculty or staff advisor
  • Have a governance structure that includes, at a minimum, a Club President who will serve as the Student Contact for the club and a Student Senate Representative.
  • Conduct activities that enhance the student experience.
  • Ensure compliance with ATCC Policy 1B.1 
Recognition process

Complete the following and submit to Director of Student Activities:

  • Student Club Charter form which includes the following:
    • Club name
    • Membership list (6 or more current student members required)
    • Advisor name and contact information
    • Student contact information
    • Proposed meeting dates/times
    • Purpose of club and how it will enhance the student experience
    • Proposed activities
    • Membership criteria (if applicable)
    • Membership dues (if applicable)
      • Description of what membership dues pay for and/or how they are used.
    • Compliance with ATCC Policy 1B.1 Equal Opportunity and Nondiscrimination in Employment and Educational Opportunity
  • Governing Document
  • Advisor Agreement Form

Once all information is submitted, the Student Senate Executive Committee will review the request for a new club and invite the Student Contact of the proposed club to attend a Student Senate meeting. Student Senate will then make a recommendation to the ATCC Leadership Council. The ATCC Leadership Council decides if the proposed club will be recognized. Decisions are typically made within 30 days, and the Club President or Student Contact and the Club Advisor will be notified in writing. 

If the club is denied recognition, they can appeal in writing to the ATCC President. Each club that is denied can only appeal once per academic year. 

Related ATCC Documents:

 

Approved by: College President

Effective Date: 10/16/2025

Next Review Date: October 2028

Archive: 2.1.2 Student Organizations and Clubs