4.5.2 Field Trip Policy

When proper procedures have been followed, it is the policy of the College to provide transportation to field trips and other college-related events.


  1. The College will then arrange transportation for programs that desire it for field trips, athletic events and for organized clubs within the college.
  2. It is required that faculty advisors going on a field trip complete and submit a Field Trip Form to the switchboard operator/receptionist. A requisition must also be completed and submitted to the Business Office to encumber the cost of the field trip. Every attempt should be made to provide at least a two week notice before the date of the field trip.
  3. Program budgets will set the parameters of transportation usage. Each program will be charged for each trip. The mileage cost may vary from year to year.
  4. It is mandatory that all groups using the transportation have faculty or administrative personnel on board.
  5. Scheduling of bus use shall be done through the switchboard operator/receptionist. It is also recommended that all members of the class or group use the transportation being provided by the college.
  6. Students who need an accommodation for a disability to engage them to fully participate in an off-site program activity should contact the Director of Support Services at Alexandria Technical & Community College.
  7. Employees on a field trip shall conduct themselves in compliance with the Minnesota State Code of Ethics. All students on the field trip must adhere to the Student Code of Conduct.
Approved by: ATCC Leadership Council
Effective Date: 12/22/08
Last Date Revised: 12/22/08